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Data
Protection
If you keep details about other people on your computer, you may need to notify the Information Commissioner’s Office (ICO) that you are a “data controller” for data protection purposes.
NCMA has confirmed with the ICO that childminders’ data protection responsibilities under the Data Protection Act are as follows:
 | If you keep all your childminding records on paper, you do not need to notify the Information Commissioner under the Data Protection Act. |
| If you keep information about the names, ages and addresses of children and their parents, details of any payments, or any data for staff administration on a computer, purely for accounts and records purposes, you are also exempt from notification. |
| But, if you keep more extensive records, or information of a more sensitive nature, for example about children’s health, behaviour or development on a computer, then you need to contact the ICO to find out if you need to notify. |
The notification is £35 per year and you can either complete your notification online at www.ico.gov.uk or request the forms by calling the Notification Helpline on 01625 545 740.
When completing the notification, you must also choose a “nature of business template” that describes the kind of data you might hold.
The ICO recommends that childminders use template “N894 Nursery School/Playgroup/After School Club” which can be found in the Education Section.